Board of Finance Minutes 06/23/2008
Minutes of the Special Board of Finance Meeting held on Monday, June 23, 2008 at 8:00 PM at Christ the King Church Parish Hall.
Present: Regular Members: Mark Diebolt, H. P. Garvin III, Andrew Russell, Wayne Devoe, David Woolley
Alternate Members: Judy Read, Ruth Roach, Janet Sturges
Timothy C. Griswold, ex-officio
Absent: Mark Diebolt (regular), Christopher Kerr (regular)
Chairman Andrew Russell called the meeting to order at 8:02 PM
Mr. Garvin made a motion, seconded by Mr. Devoe, to authorize Janet Sturges to vote in place of Mark Diebolt and Ruth Roach to vote in place of Christopher Kerr in their absence. Motion carried.
1. Old Business
a. Resolution to recommend the appropriation of an amount not to exceed $200,000 to complete the Town Hall Expansion Project.
The Board discussed the financing options recommended by Webster bank to preserve the town’s high bond rating, and the amount that should be kept in the Surplus account. The financial advantages of finishing the Town Hall project this summer were also discussed.
Mr. Woolley made a motion, seconded by Mr. Devoe, to add the following amendment to the resolution: The Board of Finance will decide if the $200,000 should come out of the Surplus account or be added to the bond. Motion carried.
Mr. Woolley made a motion, seconded by Mr. Devoe, to approve the resolution that the Board of Finance recommend the appropriation of an amount not to exceed $200,000 to complete the Town Hall Expansion Project. Motion carried.
b. Resolution to authorize the transfer of up to $56,000 from the FY2009 Capital Furniture budget to the Town Hall Expansion Project account.
The Board discussed the need to have the transferred funds put in a separate Town Hall Expansion Project account.
Mr. Garvin made a motion, seconded by Mr. Devoe, to approve the resolution to authorize the transfer of up to $56,000 from the FY2009 Capital Furniture budget to a separate Town Hall Expansion Project account. Motion carried.
2. Other Business
a. The minutes May 19, 2008 were reviewed.
Under “Minutes of April 21st, 2008” Mrs. Sturges asked to have the date of April 15 corrected to April 21.
Mrs. Sturges made a motion, seconded by Mr. Garvin, to accept the minutes of May 19, 2008 as corrected. Motion carried. Mr. Woolley abstained; he did not attend the May 19 meeting.
b. The minutes of June 5, 2008 were reviewed.
Mr. Garvin made a motion, seconded by Mr. Woolley, to accept the minutes of June 5, 2008 as presented. Motion carried.
c. The minutes of June 18, 2008 were reviewed.
Mrs. Sturges asked to have “Regular Board of Finance meeting” included in the first sentence because the board has had many special meetings recently; under Guests, Frank Lishing and Richard Green should be listed with Dmitri Tolchinski; under New Business, correct sentence in last paragraph to read “motion made by Mr. Woolley, seconded by Mr. Devoe to defer the approval of item 4a”, and on the last line the date should be June 23, instead of May 19. Under Approval of Option for Purchase of Christ the King Sound View parking lot, third paragraph, “The option fee of $2250 will be appropriated from the Selectman’s misc. line item”, she would like the number of the budget line item identified. Under Old Business, Police Beach Vehicle, correct spelling to read “Mr.
Griswold read a memorandum to the Boards of Selectmen and Finance”. In the last paragraph “Federation Beach Associations”, the middle line should say “between the hours of 10 pm and 2 am”; on the next page, the first line should read “The Board of Finance earlier approved the total of $12,000”, and the 4th line of that paragraph should read “at no time will the vehicle be used in the water”.
Mrs. Sturges made a motion, seconded by Mr. Devoe, to accept the June 18, 2008 minutes as corrected. Motion carried.
3. Selectman’s Report
First Selectman Griswold reported that the transfer station opened today (June 23). The engineering work for the Church Corner Project is being finalized with the State DOT. The Police staffing interviews have taken place.
4. Adjournment
Mr. Devoe made a motion, seconded by Mrs. Sturges, to adjourn the meeting at 8:46 PM. Motion carried.
Respectfully submitted,
Martha Hansen
Clerk
| 
